Administration

The Administration Policies and Procedures area include information related to institution-wide administrative and operational topics/issues of across-SAIT nature, the structure and organization of SAIT, and those not addressed in other sections.

Policy and procedure classifications include:

Organization of the institution
Institute and non-institute services
Information management
Security

Authority/responsibility:

CFO and Vice President, Corporate Services

These documents are provided for reference only, and official signed copies may be obtained from the Board of Governors Office.

Organization of the institution

AD.1.1 Compliance with the Freedom of Information and Protection of Privacy Act (FOIP) Policy
- AD.1.1.1 Personal Information - General Guidelines Procedure
- AD.1.1.2 Confidentiality of Student Information Procedure
- AD.1.1.3 Confidentiality of Employee and Affiliate Information Procedure
AD.1.2 Indemnification of the Board of Governors, Officers, Employees and Volunteers and Committee Members Policy
AD.1.3 SAIT Policies Policy
- AD.1.3.1 SAIT Procedures Procedure
  - AD.1.3.1 Schedule A - Terms of Reference 2019/20
  - AD.1.3.1 Schedule B - Discussion Sheet Template
AD.1.4 Corporate Seal Policy
- AD.1.4.1 Corporate Seal Procedure
AD.1.5 Internal Audit Policy
- AD.1.5.1 Internal Audit Procedure
AD.1.6 Flag Protocol Policy
- AD.1.6.1 Flag Protocol Procedure
AD.1.7 Legislative Compliance Policy
- AD.1.7.1 Legislative Compliance Procedure
AD.1.8 School, Department or Division Name Change Policy
- AD.1.8.1 School, Department or Division Name Change Procedure
AD.1.9 Product Governance Policy
- AD.1.9.1 Product Governance Procedure
AD.1.10 Honorary Awards Policy
- AD.1.10.1 Emeritus Status Procedure
AD.1.11 Enterprise Risk Management Policy
- AD.1.11.1 Enterprise Risk Management Procedure
AD.1.12 Minors on Campus Policy
- AD.1.12.1 Minors on Campus Procedure
  - AD.1.12.1 Schedule A - Definitions of Abuse
  - AD.1.12.1 Schedule B - Code of Conduct for the Protection of Minors
  - AD.1.12.1 Schedule C - Background Check Matrix
  - AD.1.12.1 Schedule D - Acknowledgement of Protection of Minors
  - AD.1.12.1 Schedule E - Response to Suspicions or Disclosures of Abuse Process
- AD.1.12.2 Youth Activities on Campus Procedure
  - AD.1.12.2 Schedule A - Youth Initiatives Office Engagement Guide
  - AD.1.12.2 Schedule B - External Youth Initiatives Inquiry Form
  - AD.1.12.2 Schedule C - Internal Youth Initiatives Notification Form
  - AD.1.12.2 Schedule D - Description of Youth Activities
  - AD.1.12.2 Schedule E - Youth Initiatives Decision Support Package
  - AD.1.12.2 Schedule F - Emergency Communications Protocol
  - AD.1.12.2 Schedule G - Checklist for Non-SAIT Event

Institute and non-institute services

AD.2.2 Alcohol Service and Consumption on Campus Policy
- AD.2.2.1 Alcohol Service and Consumption On-Campus Procedure
  - AD.2.2.1 Schedule A -Areas Covered Under SAIT's Liquor License
AD.2.3 Beverage Alcohol Marketing on Campus Policy
- AD.2.3.1 Beverage Alcohol Marketing on Campus Procedure
AD.2.8 Locker Use Policy
- AD.2.8.1 Locker Use Procedure
AD.2.9 Lost and Found Property Policy
- AD.2.9.1 Lost and Found Property Procedure
AD.2.10 Information and Technology Management Policy
- AD.2.10.1 Password Protection Procedure
- AD.2.10.2 Vendor Risk Assessment
AD.2.11 Third-Party Advertising on Campus Policy
- AD.2.11.1 Third-Party Advertising on Campus Procedure
AD.2.12 Compliance with Canadian Anti-Spam Legislation Policy
- AD.2.12.1 Compliance with Canadian Anti-Spam Legislation Procedure
  - AD.2.12.1 Schedule A -Applying Canadian Anti-Spam Legislation to SAIT Activities
AD.2.13 Sexual Assault and Sexual Violence Policy
- AD.2.13.1 Sexual Assault and Sexual Violence Procedure - this procedure has been renumbered HS.1.2.2 Sexual Assault and Sexual Violence
AD.2.14 Commercial Sales on Campus Policy
- AD.2.14.1 Display and Sale of Supplies, Tools and Equipment Procedure
  - Schedule A: Waiver and Indemnity Form
- AD.2.14.2 Foodstuffs Procedure
- AD.2.14.3 SAIT Commercial Services Exclusivity Procedure
AD.2.15 Acceptable Use of Computing and Information and Technology Resources
- AD.2.15.1 Acceptable Use of Computing and Information and Technology Resources Procedure
AD.2.16 Electronic Signatures Policy
- AD.2.16.1 Electronic Signatures Procedure

Information management

AD.3.2 Records Management Policy
- AD.3.2.1 Records Management Procedure
- AD.3.2.2 Transitory Records Procedure
  - AD.3.2.2 Schedule A - Official vs. Transitory Records
  - AD.3.2.2 Schedule B - Transitory Records Destruction
- AD.3.2.3 Retention and Disposition Schedule Procedure
AD.3.3 Data Governance Policy
- AD.3.3.1 Data Governance Procedure
- AD.3.3.2 Research Data Management

Security

AD.4.1 Access Control Policy
- AD.4.1.1 Access Control Procedure
  - AD.4.1.1 Schedule A - Security Access Philosophy
  - AD.4.1.1 Schedule B - CS-01
  - AD.4.1.1 Schedule C - CS-02
  - AD.4.1.1 Schedule D - CS-04
  - AD.4.1.1 Schedule E - CS-03
  - AD.4.1.1 Schedule F - SAIT Facility Hours
AD.4.2 Trespassing Policy
- AD.4.2.1 Trespassing Procedure
AD.4.3 Building Emergency Evacuation Policy
- AD.4.3.1 Building Emergency Evacuation Procedure
AD.4.4 CCTV Surveillance Policy
- AD.4.4.1 CCTV Surveillance Procedure
AD.4.5 Transportation Devices Policy
- AD.4.5.1 Transportation Devices Procedure
  - AD.4.5.1 Transportation Devices Schedule A
  - AD.4.5.1 Transportation Devices Schedule B
AD.4.6 SAIT's Use of Remotely Piloted Aircraft Systems Policy
- AD.4.6.1 SAIT’s Use of Remotely Piloted Aircraft Systems Procedure
AD.4.7 Use of SAIT's Facilities for Non-Academic Activities Policy
- AD.4.7.1 Use of SAIT's Facilities for Non-Academic Activities Procedure
- AD.4.7.2 Filming Procedure

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