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Health and Public Safety Program Orientation Requirements

Important dates and deadlines

Find important dates applicable to all students, including your transcript and tuition payments deadlines on our Important Dates page.

Important Dates

Plan ahead

You are required to complete several health, confidentiality and consent forms before starting your program. All completed and signed paperwork is needed on orientation day. 

Ensure you complete all three steps below ahead of orientation. 

Step one: Pre-practicum requirements 

Pre-practicum requirements are specific health and non-health related documents necessary for clinical and/or field placement to ensure it is safe for students to work in their setting. Ensuring you meet your placement requirements is mandatory for you to proceed in your chosen program.

SAIT has partnered with Verified by Synergy Gateway to provide you with services to assist you in the successful completion these requirements. The introduction of Electronic Student Permit Checking (ESPC) through Verified by Synergy Gateway allows you to digitally upload the documentation of your program and practicum requirements that are listed below in order to have them validated from the comfort of your home.

NOTE: It is imperative that you follow the completion deadline dates provided to you by the School of Health and Public Safety’s Student Liaison in the email communication with the subject line: “Program Readiness and ESPC Checklist” in order to avoid failed ESPC appointments or multiple appointment fees.

If you have not received, or have deleted the “Program Readiness and ESPC Checklist” communication, then please contact the Student Liaison at hps.info@sait.ca as many of these items are time-sensitive and require weeks, and sometimes months to complete.

Start the process early!

Electronic Student Permit Checking (ESPC) Process

Access to Verified by Synergy Gateway

Verified by Synergy Gateway is available through a secure username and password. Login instructions will be emailed to your SAIT email account. Once you receive your login instructions, you will need to create a student profile.

Contact www.synergyhelps.com for information regarding the Verified platform, uploading of documentation, ESPC, or login information or difficulties.

Preparing for your Mandatory ESPC Appointment(s)

Before you book your ESPC appointment, please ensure that you have completed the following items: 

1. Confirm that you have received login credentials for Verified by Synergy Gateway.  Your login information will be emailed to your SAIT email address. If you cannot locate this information in your general inbox, then please check your junk/spam folder. If you still are unable to locate your login credentials, please open a Help Desk ticket by visiting  www.synergyhelps.com.

2. Review your program’s specific placement requirements along with due dates in one of the following ways:

  • Through the email communication sent by the Health and Public Safety Student Liaison with the subject line “Program Readiness and ESPC Checklist". If you have not received, or have deleted that email, you may contact hps.info@sait.ca for another communication to be sent to you.
  • Log into your Verified Account and select “Important Forms”. In this section, you will also find student user guides and any required forms in order to be successful in completing this process.

3. Make sure you have reviewed what your clinical placement requirements are and have planned out when and how you will be completing them. It is important to remember that some requirements may take an extended time to complete such as your Immunization requirements.

4. Once you have ensured that all requirements have been uploaded to your profile, you may book your ESPC Appointment on the Verified by Synergy Gateway platform. This notifies Verified by Synergy Gateway that your profile is ready for validation. 

5. To avoid paying additional appointment fees, ensure all of your documentation has been uploaded PRIOR to booking your ESPC appointment.  

6. You do NOT need to attend your ESPC appointment in person or online – Synergy Gateway will send you an email status two (2) business days after your ESPC appointment date and time with a status update. Make sure you plan accordingly as it does take time to validate your documents. 

You may also login into your Verified account and check the status through your dashboard.

Accepted Documentation

Refer to the table below for your program-specific documentation requirements that will need to be validated through Verified by Synergy Gateway.

The following evidence will be accepted as documentation to meet the pre-practicum requirements:

  • Immunizations: A completed immunization form or letter that has been signed and approved by SAIT’s Health Services Clinic.
  • CPR: All programs with the exception of Dental Assisting must prove completion of Basic Life Support Provider (BLS) completed by Heart and Stroke ( NO OTHER PROVIDERS WILL BE ACCEPTED). This certificate is valid for 1 year only and should be completed after July 1 to ensure it is valid for your entire placement term.
  • CPR – Dental Assisting: NOTE: For this program only, Heart & Stroke is preferred, but any CPR Level C (Healthcare Provider) will also be accepted provided it contains the following:
    • One and two-person rescuer chest compressions for adults, children and infants
    • One and two-person rescuer adult, child, and infant bag valve mask technique and rescue breathing
    • Relief of choking in adults, children and infants
    • Use of an automated external defibrillator (AED)
  • N95 Mask Fit test Certificate – Valid for 2 years from date of issue listed on certificate - Sizes must be either 8210 or 8110s - No other sizes will be accepted.
  • Police Information Clearance with Vulnerable Sector Check (PIC) –  Must be completed on or after June 1 of the year you started your program.

Expiring Document Validation

Students with certifications/requirements expiring during the placement period must renew (before expiry) and provide updated documentation Verified to continue to be eligible for placement. This will require another appointment and there will be a full-service fee charge for this appointment. 

Multiple appointments at full-service fees will be required to update any expiring documentation. If you have more than one document expiring at any given time, we suggest you update them all together in one additional appointment to avoid further charges. Expired documents will negatively impact your clinical placement.

  • It is the responsibility of the student to ensure that their documents are valid throughout all of your clinical placements.
  • You will be notified of any upcoming expirations for documents on your profile page for Verified by Synergy Gateway. You will also receive notifications via email to your SAIT email.

Pre-Practicum Documentation Required for Validation through Verified by Synergy Gateway 

Program Name Immunizations Police Information Clearance with Vulnerable Sector Check (PIC) N95 Mask-fit testing Heart & Stroke BLS Provider CPR
Advanced Care Paramedic YES YES YES YES
Dental Assisting YES YES NO YES – See evidence list for exceptions
Diagnostic Medical Sonography YES YES YES YES
Health Information Management YES YES YES NO
Medical Device Reprocessing Technician YES YES NO NO
Medical Laboratory Assistant YES YES YES NO
Medical Laboratory Technology YES YES YES NO
Medical Office Assistant & Unit Clerk YES YES NO NO
Medical Radiologic Technology YES YES YES YES
Nuclear Medicine Technology YES YES YES YES
Ophthalmic and Optometric Assisting NO NO NO NO
Optician  NO NO NO NO
Pharmacy Assistant YES YES NO NO
Primary Care Paramedic YES YES YES YES
Rehabilitation Therapy YES YES YES YES
Respiratory Therapy YES YES YES YES

Synergy Gateway Fees

  • Verified is a paid service and any time students are updating documents there are fees associated.
  • To avoid booking and paying for multiple appointments throughout the year we strongly suggest you gather all of your requirements at one time so that they might be valid for multiple placements if possible. 
Synergy Service Fee
Electronic Student Permit Checking (ESPC)  $49.50 + HST
ESPC Follow up Appointment (if you are missing documents)  $22.60 + HST

Late Cancel Fee (less than 24 hours before appointment) 

$22.60 + HST

Late Reschedule Fee(less than 24 hours before appointment) 

$22.60 + HST
No Show Fee  $49.50 + HST

Immunizations

Important Note to Students Regarding COVID-19 Vaccinations:

It is important to note, that if you have received or will receive a Covid-19 vaccine, there may be an impact to when you are able to receive other healthcare immunizations. There is a period of 14-days prior to the Covid-19 vaccination in which NO other vaccine administration can occur and NO vaccine administration should occur for at least 28 days after receiving COVID vaccine.

Most practicum sites require students to demonstrate updated immunization status prior to attending practicum. The receiving practicum site has the right to refuse students who cannot prove they have met all the required immunizations. Upon being accepted into a health program at SAIT, students must complete the immunization clearance forms and processes.

Immunizations may take up to 6 months of time to complete, so it is important to start this process early.

Steps to Complete your Immunizations:

Read the Immunizations Frequently Asked Questions (FAQ) document.

1. Gather your immunization records

Consider all the immunizations you have had from birth to adulthood. You may consult with your family/parents, physician or public health unit to gain this evidence.

2. Book a consultation with the SAIT Health Clinic

Student immunization process begins by telephone consultation with the SAIT Health Clinic Nurse. This phone consultation appointment is to review a student’s previous immunization records, and to discuss which immunizations are required for that student’s specific HPS Program.

The SAIT Health Services team of knowledgeable Healthcare providers will review the student’s immunization records as well as the student’s medical history, and will develop a plan to ensure that the student is cleared to go on practicum.

Book an appointment:

SAIT Health Services Clinic
403.284.8666.
Monday – Friday (excluding holidays) from 8:00 am – 4:30 pm
Senator Burns Building NR41
*Please access the building from outside in the NE corner closest to 10th Street.

The 30-minute appointment will be booked for approximately 7-10 business days from the initial call to allow a student to collect and submit all necessary documents in preparation for the appointment.

Read the Preparing for your SAIT Health Services Immunization Consultation document.

Read the SAIT Health Services Medical History and Vaccination Consent Form.

3. Complete the steps to meet the program immunization requirements as outlined in your immunization telephone consultation.

Read the Next Steps After Immunizations Phone Consultation document.

Read the Vaccine List for Administration Outside of SAIT Clinic document.

4. Submit completed immunization records to the Verified platform as part of your Electronic Student Permit Checking requirements.

Fees Associated with Immunizations

Most vaccines are provided free-of-charge through Alberta Health Services; however, there are fees associated with the administration of those vaccines which are not covered. SAIT Health Services will advise you of the required vaccines, and the administrative costs for any required vaccines at your initial telephone consultation. Any additional charges will be collected at the time of the telephone consult, or at the time when any additional vaccine is given. Costs are determined as follows:

  • An initial $75 charge to review the vaccines and medical history during the telephone consultation.
  • Immunization fee of $25 per appointment.
    • Additional immunizations fee of $5 per vaccine for any vaccine administered the same day.

Payment Methods

All fees are payable at the time of the services rendered. Payment may be made using one of the following methods:

  • VISA
  • MasterCard
  • Pre-loaded VISA or MasterCard gift credit card loaded with enough funds to cover the appointment costs, and any associated activation fees (i.e. $75.00 + Activation fee to load card).
  • Students may also have a 3 rd-party credit card holder pay in their behalf; provided that the cardholder is present for verification purposes.
  • Receipts will be emailed to the student following payment processing.

Note: Debit card payment cannot be processed over the phone.

Health and wellness status

Required for: All programs - no exceptions 

The healthcare field has a strong focus on health, wellness and fitness to practice due to the demanding nature of the work and Occupational Health and Safety requirements.

If you have a physical, emotional, or medical condition or disability that might impact you in a practicum or clinical setting, it is strongly advised to discuss your concern with the program chair and/or Accessibility Services as soon as possible once you have been accepted and prior to confirming a seat into the program.

  1. Read the health and wellness guidance document.
  2. Contact your Academic Chair and/or SAIT Accessibility Services if you have a concern which might impact your ability to complete the program.

Police Information Check including Vulnerable Sector Check

Required for all programs except:

  • Nutrition for Healthy Lifestyles
  • Optician
  • Ophthalmic and Optometric Assisting
  • Healthcare Leadership

According to the Protection for Persons in Care Act, our practical sites require students to obtain a Police Information Check (PIC) including Vulnerable Sector Check (VSC), prior to starting practicum.

    1. Read the PIC information sheet.
    2. Obtain a letter for unpaid practicum by completing the  required online forms.
    3. Contact your local police or RCMP authority to obtain instructions on how to order a  hard copy during COVID 19. Each jurisdiction will do this differently.
    4. Upload your PIC to Verified by Synergy Gateway for validation through your student profile.

The PIC must be dated no earlier than 90 days prior to your program orientation day. Failure to complete this process may lead to ineligibility for practicums.

N95 Respiratory Mask Fitting

Required for: Advanced Care Paramedic,  Primary Care Paramedic,  Medical Laboratory Assistant,  Medical Laboratory Technology,  Rehabilitation Therapy Assistant,  Respiratory Therapy,  Diagnostic Medical Sonography,  Nuclear Medicine Technology,  Medical Radiologic Technology and  Ophthalmic and Optometric Assisting. 

Fit testing is done to determine which make and model of N95 respiratory mask should be used by an individual. In compliance with Alberta's Occupational Health and Safety Code 2009, students are fit-tested for respiratory masks prior to their practica. Occupational Health and Safety Bulletin, Respiratory Protective Equipment: An Employer's Guide states the effectiveness of the respiratory protective equipment depends on an effective face piece seal to the skin of the face.

The mask must be tight enough so that the person is breathing only air which has been filtered. The seal is dependent on facial differences (shape or size) or facial hair. Facial hair must be removed where the mask contacts the face for the test. Failure to adequately fit an N95 mask may result in a restricted practicum and\or limited employment. Additionally, a student may need to be tested again in two years or if there are changes to the face, which impact the ability of the respirator to form an effective seal (e.g. Weight gain/loss, the growth of facial hair, dental surgery, or facial scarring).

Health Care Provider Level (C) CPR

Required for: Advanced Care Paramedic,  Primary Care Paramedic,  Dental Assisting, Rehabilitation Therapy Assistant,  Respiratory Therapy,  Diagnostic Medical Sonography,  Nuclear Medicine Technology,  Medical Radiologic Technology and Ophthalmic and Optometric Assisting. 

Current Heart and Stroke Foundation Health Care Provider Level (C) CPR must be valid for the duration of your practicum. SAIT offers the above CPR course on a continuous basis (CPRS 001 BLS Provider (Level C) CPR).

Please note that only the Heart and Stroke Foundation of Canada CPR certification will be accepted.

Step two: Prepare for orientation

Read the following resources that apply to all Health and Public Safety programs.

During the program, you may be expected to serve as a volunteer patient and have learning exercises performed on you by an instructor or other students. As a student and in the working world you will be required to work with individuals of all genders, sexual orientations, cultures, religions, and economic status. 

You may encounter infectious diseases through contact with patients, supplies, equipment, and biological specimens. To ensure your protection and the protection of others, you will be expected to practice universal precautions.

Practicum placement agreements

A legal contract must cover the School of Health and Public Safety students who are participating in a clinical practicum rotation. The following two examples of contracts are for your reference and do not need to be printed or signed.

Step three: review other program requirements

Select your program below to see your orientation date, any additional supplies you may need, required or recommended preparation courses and who to contact if you have questions.

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