Applied Research for Students

Application process

Plan

1. Review all funding criteria to ensure that your project is eligible.
2. Make sure that your innovative project has a good plan and a well-thought-out budget.

Submit application

3. Download Application and fill out all sections. Project sponsor letter of support optional but recommended.
4. Submit an electronic copy of your application form to sait.studentprojects@sait.ca. Make sure it is digitally signed by your group, Industry Sponsor, Faculty Advisor, and Academic Chair.

Present to ISPF panel

5. Be prepared to present your project over a virtual meeting platform about 1-2 weeks after your application submission. You will have up to 5 minutes to present your project and will be able to share your screen and any resources you have prepared to the panel members.  This will be followed by another 5 minutes for questions and comments from the panel members.  We welcome your industry sponsor to attend for your presentation.

Application package 

• Application
• Sponsor Letter Template

Award notification and reimbursement

Within one to two weeks following your team's presentation to the ISPF panel, you will receive an emailed letter to notify you of the results and — if awarded — the amount of funding that your team has received. ISPF is awarded on a reimbursement process and only funds used for the project during the specified time will be covered. It will be your team’s responsibility to remain under budget as ISPF will only cover the amount your team has been approved. Any unused portion of the awarded budget at the end of the project will expire.

1. Review
   Check your Award Letter for awarded amount, any budget changes requested or restrictions on spending.
2. Purchases 
   1. Determine who will make the purchase. Eg. MET students must make purchases through their faculty.
   2. Obtain a receipt of all purchases this will be required for reimbursement
   3. Remember to consider costs like shipping, taxes and currency conversions.
3. Documentation
   Document all purchases on the ISPF Student Expense Claim Form and ISPF Staff Expense Claim Form and attach the appropriate receipt to each line item. Each team or faculty member that makes a purchase with their own money must do their own expense claim form.
4. Outcome report
   1. Work with all team members and faculty to make sure the final budget table and requested reimbursement amount match all expense claim sheets.
   2. Report the results of your project by answering all question on outcome report
   3. Get team members, project sponsor, faculty advisor, and academic chair to sign the report
5. Reimbursement
   Approximately one month following submission of outcome report and expense claims, you should expect to be reimbursed for your purchases. Please take this timeline into consideration when making any purchases as ISPF will not cover items like interest payments onto a credit card.

ISPF will not reimburse any teams or members that have not submitted a completed Outcome report or proper expense forms and receipts.

Forms

1. Outcomes Report
2. ISPF Student Expense Claim Form
3. ISPF Staff Expense Claim Form