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Graduation

SAIT convocation ceremonies

Once you complete your program requirements it’s time to graduate. 

The Office of the Registrar evaluates your eligibility to graduate according to an approved program by the Ministry of Advanced Education in Alberta.

All students in a credit program (degree, applied degree, diploma or certificate) must apply to graduate — whether or not you choose to attend your convocation ceremony.

All students in a non-credit program (certificate of achievement, certificate of completion) must contact the Centre for Continuing Education and Professional Studies.

To learn more about MyCreds ™️, visit their website or explore their FAQ's. If you have questions about your transcripts, contact the Office of the Registrar.

Save the date!

The Spring 2021 Virtual Convocation Ceremony is Thursday, June 17.

What's the difference between graduation and convocation?

  • Graduation is your achievement, you've completed your program and you’re ready for that next step. 
  • Convocation is the celebration, that moment you walk across the stage to receive your parchment and we recognize your success.

Apply to graduate

You must apply to graduate to complete your program and receive your credential. When you’re in your last term and you expect to complete your program requirements, submit your application. You must meet the program requirements in effect at the time of your admission.

If you don’t apply to graduate by the deadline for the conferral of credential period, you’ll need to apply for the next conferral period. You can apply before you have received your final grades.

Program requirements complete Apply to graduate Conferral of credential Convocation Ceremony*
Sept. 1 — Dec. 31 Sept. 1 — Dec. 31 Feb. 26, 2021** June 17, 2021
Jan. 1 — April 30 Deadline extended to April 16
Jan. 4 — March 31
June 15, 16 and 17, 2021 June 17, 2021
May 1 — Aug. 31 April 1 — Aug. 31 Oct. 2021 (TBD) Nov. 2021 (TBD)

*Subject to change based on direction from Local Heath Authorities during the COVID-19 Pandemic.

**There is no convocation ceremony connected with the Winter Conferral. As an eligible student, you will be invited to attend the Spring ceremony.

How to apply

Instructions
1. Log in to mySAIT and choose the MyStudent tab. 
2. Select Apply to Graduate under Academic Records and Schedules.
3. Choose the term you expect to complete your program. 
4. Select your program. If the program you expect to graduate from is not listed, contact the Office of the Registrar
5. Choose the graduation date from the drop-down menu.
6. Tell us if you’ll be attending your convocation ceremony. If you choose yes, we’ll contact about six weeks before the ceremony with instructions on how to order your gown and pay the convocation fee. If you’re not attending a ceremony, we’ll mail your credential after the ceremony.

7. Credentials are printed with your full legal name as listed in your student record. Confirm your name is spelled correctly. Contact the Office of the Registrar if a change is needed.

Name change deadlines: 

Fall — August 31

Winter — December 31

Spring — April 30

8. Confirm your address is listed correctly. If a change is needed, update your address on the mySAIT > Personal Information tab. 

Change of address deadlines: 

Fall — August 31

Winter — December 31

Spring — April 30

We will hold returned credentials for 6 months and attempt to re-deliver if your address changes.

9. Confirm the details are correct and submit your request.

Apply to graduate FAQs

Before starting the application

Can I apply for graduation anytime?

No, you should apply in your final semester before the deadline to apply to graduate. For example, if you’re writing your final exams from April 20 to 24, you’ll be completing your program between January 1 and April 30, so you’ll need to apply between January 4 and March 31 .

If I want to upgrade some courses to improve my graduation GPA, but have finished my program can I wait to apply to graduate?

Yes, but you should contact your academic advisor to ensure the courses you want to upgrade are available and you’ll meet the timelines to complete your credential.

What if I’m not sure about my eligibility to graduate?

The degree evaluator on mySAIT is a good way to check, but if you still have questions, check in with your advisor or academic chair.

During your application

What if I can’t see my program in the application?

Email records@sait.ca if you need assistance.  This might happen if you’re graduating from a diploma program, but your student record has already been changed to your degree program.

What if my name is incorrect on the application?

Email records@sait.ca or visit the Office of the Registrar with legal documentation to have your name corrected before printing.

Can I have my preferred name on my credential?

No, this is a legal document and must have your full legal name on it.

After submitting your application

When will my application to graduate be evaluated?

The Office of the Registrar evaluates grad applications on a bi-weekly basis during the semester and at the end of the semester once final grades have been entered.

How can I determine the status of my grad application?

Check your unofficial transcripts in your mySAIT.ca account for the status of your application:

  • Sought – your application to graduate is under review
  • Complete Awaiting Conferral – you have met the graduation requirements for your program and your application has been approved for graduation. Your credential will be awarded on the conferral date in your application to graduate.
  • Not Qualified – your application to graduate has not been approved. Please contact your school to determine what steps you need to take to complete your program and qualify to graduate.
  • Awarded – your credential has been conferred and awarded and you are now officially a SAIT graduate. Congratulations!

When will my transcripts be updated to show my grad date?

  • Your credential will be awarded on the graduation date that you applied for.
  • Please check your unofficial transcripts prior to ordering official transcripts to ensure that your records have been updated with the grad date.

What if I submit my application in my last semester, but don’t complete a required course?

The Office of the Registrar will evaluate your application after final grades have been entered.  If the program requirements are not met you’ll be notified. You can apply again in the semester you complete the requirements.

What if I said “yes” to attending the convocation ceremony?

After the deadline, the Office of the Registrar will send you an email about 6 weeks before the ceremony with your next steps, including paying the convocation fee — watch your inbox.

What if I said “no” to attending the convocation ceremony, but now I’d like to attend?

Contact the Office of the Registrar to see if this can be accommodated.

I said I was going to the convocation ceremony, but didn’t make it — what happens to my credential?

The Office of the Registrar will mail it to the address you provided on the application to graduate.

What if I applied before the deadline, but I didn’t get my credential?

Contact the Office of the Registrar to investigate and advise your next steps.

What if my parchment is damaged, lost or destroyed?

If your parchment is damaged, lost or destroyed, you can request a replacement. Complete the  credential request form and we will contact you to pay the required fee if one is applicable.

Graduation for apprentices

In your final period of technical training, and if you finished at least one additional period at SAIT, you can apply to receive a certificate of accomplishment. Applying for the SAIT parchment will recognize your time at SAIT and allow you to attend the convocation ceremony.

Your journeyman certificate will be issued by Apprenticeship and Industry Training.

Graduation eligibility

Timeline

You must complete your program requirements within the following timelines to graduate:

  • five academic years for a certificate, graduate certificate, or post-diploma certificate
  • seven academic years for a diploma or applied degree
  • ten academic years for a bachelor’s degree.

Residency

You must meet the minimum residency requirement by completing at least 50% of the credits required for your program at SAIT.

Graduation GPA

Students must have a minimum  graduation GPA of 2.0. Find information on grades and how your GPA in calculated. 

Honours Standing

You'll graduate with honours standing if you achieve a graduation GPA of 3.8 or higher, plus additional criteria as listed in  AC.3.1.1 Grading and Progression: Section E. Honours Designation.

Not sure if you're eligible to graduate?

Check your eligibility using the degree evaluator on mySAIT.
1. Log in to mySAIT and click on the myStudent tab
2. Select Student Profile
3. Select Degree Evaluation
4. Select Generate New Evaluation
5. Select your program from the curriculum dropdown
6. Choose the term you expect to be complete

Refer to the Credentials Policy and Procedure (AC.2.17.1) for additional information. 

Parchments

Parchments or printed credentials are awarded at convocation.  You will also receive a digital credential at the time of your convocation. 

When you apply to graduate, more information will be sent to you on how you will receive your parchment. 

If your parchment is damaged, lost or destroyed, you can request a replacement. Complete the  credential request form.  

Please note, this refers only to credit certificates, diplomas or degrees. Non-credit certificates of achievement or certificates of completion will be issued through the  Centre for Continuing Education and Professional studies.  

Digital credential

We use MyCreds™️ — Canada’s digital document wallet — to issue credentials and other official documents in a secure digital format. MyCreds™️ is the official online document sharing system of the Association of Registrars of the Universities and Colleges of Canada (ARUCC). 

Your digital credential will be available on MyCreds™️. You’ll receive an email when it is available.  

Documents issued through MyCreds™️ are certified, official, and can be securely shared with other educational institutions, employers and other third parties. MyCreds™️ allows you to access your documents and share them as often as you need. 

What are the benefits of a digital credential?

  • Your digital credential is secure and cannot be altered or forged. 

  • You’ll have access to your digital credential anytime from anywhere. 

  • You can share your credential with future employers or other post-secondary institutions instead of requesting a paper copy from the Office of the Registrar.

  • Potential employers and other third parties can quickly verify your credential. 

Letter of completion — domestic

If you require proof of program completion, before you receive your credential, request a letter of completion.

  • Apply to graduate through mySAIT during the appropriate timeline.
  • Review your unofficial transcripts to ensure your final grades have been entered.
  • Submit a FreshDesk ticket and choose “Letter of completion” in the drop-down menu. 
  • A letter of completion will be emailed to you.

PGWP letter of completion — international

Because your credential will be awarded on the appropriate conferral date, please review the below details to receive your Post-Graduate Work Permit letter of completion.

  • Apply to graduate during the appropriate timeline.
  • Once all final grades are entered, the Office of the Registrar will run a grad audit – this process can take up to two weeks to complete before a letter of completion can then be generated.
  • International students completing their program on time (April, June, August or December) will have their PGWP letter of completion sent automatically once the above process is complete.
  • If you finish your program outside the above scheduled timeframe, please submit a FreshDesk ticket and choose “Letter of completion” in the drop-down menu.
  • In the meantime, request a copy of your official transcript through mySAIT.
  • Review our Immigration page for more information about Post-Graduate Work Permits. You can also find the full rules about this on the IRCC website.

Note: We are unable to generate a PGWP letter of completion until the Office of the Registrar completes the grad audit detailed above. Please allow up to 10 business days from the grad audit for the letter to be sent by email. If your study permit is expiring soon, please reach out to the International Student Centre by emailing international.advising@sait.ca.

Request your Official Transcript

  • Before you make your request, ensure your final grades have been submitted and you have met all program requirements.
  • View your unofficial transcript at mySAIT.ca.
  • Make your official transcript request through mySAIT.ca. Request your official transcript.

For more information about graduation and other SAIT policies and procedures, please review our  Academic Regulations and Procedures.

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