Students are responsible for familiarizing themselves with SAIT's Policies and Procedures.
Auditing a course
A student may audit a course by declaring their intention at the time of registration. Full fees are paid. The student will participate in the course but will not be formally evaluated on their performance. An "AUD" grade will appear on the student transcript and will not be changed to a letter grade or credit. The academic chair or program coordinator must approve a student's registration in the course.
Many higher level courses require knowledge of material covered in other courses. Prerequisites are used to ensure a student has the required background to successfully complete the course.
A suggested prerequisite is a success factor for taking the course for sequencing and skill building for the next level course. Bypassing a suggested prerequisite does not give credit for the course.
Special requirements such as certificates, license or special skills should be checked the first day of class. It is your responsibility to observe the prerequisites identified for a course. SAIT has the right to exclude from any class a student without prerequisites who cannot cope with course content or is slowing class progress. SAIT does not guarantee the academic success of any student in any program.
Course registration transfers
To transfer or change your registration from one session/course to another, the Office of the Registrar must receive your request in writing before the course start dates. A minimum of three (3) working days notice must be received for courses of 18 hours or less. Transfers are based on course availability.
Course extensions for online and distance education
Our online courses vary in length from six to 34 weeks and have defined start and end dates. The time allotted for completing each course is detailed in the course descriptions. The course must be completed within this time period unless an extension of time is purchased. Most of our courses offer an option to purchase an extension up to two business days before the course end date. An extension provides additional time equal to half the original course duration. For example, a 32-week course will have an extension of 16 additional weeks. Extensions cannot be purchased after a final grade has been awarded.
Contact the Office of the Registrar to request an extension for a course. Fees for extensions are non-refundable.
SAIT reserves the right to limit registration, cancel, postpone or combine courses, alter course content, dates or times, and substitute instructors. Full refunds will be issued for cancelled courses.
Tuition refund for distance education courses: Written notice of course cancellation must be received by the Office of the Registrar before 25 per cent of the original course time has elapsed in order for a student to receive a tuition refund. Use the Distance Education Course Withdrawal form included in your course package. SAIT will retain a minimum administration fee of $50 plus the shipping and handling fee charged on your order.
Withdrawal from a course
Students may withdraw from a course without academic penalty by submitting written notification to the Office of the Registrar before 70% of the course hours have been taught before or — for distance and online courses — before 70% of the original course time has expired. Students who do not observe official withdrawal procedures will be assigned an "F" or a failing grade. There are no refunds issued for withdrawals.
Declaring your program
Students taking courses part-time through continuing or distance education should complete the program declaration form and indicate the program they are working towards. Students who declare their program will be able to see it reflected in mySAIT.ca and on their academic transcripts. Declaring a program will ensure that students are audited at the time of completion for the courses within their current certificate. Students also may be eligible for financial aid funding.
Course credit through Recognition of Prior Learning
Recognition of Prior Learning (RPL) is an assessment service we offer to determine transfer credit based on your previous post-secondary courses or informal, non-formal and experiential learning. Credit granted is indicated by a "CR" on the SAIT transcript and is not used in the calculation of the grade point average (GPA). Find out more.
Students may use up to a maximum of 50% transfer credit towards a SAIT credential. Transfer credit includes any SAIT course previously used to obtain another SAIT credential.
Students who have completed a similar course at another post-secondary institute or who have experience directly related to course content may choose to write a challenge exam. Contact the Office of the Registrar to see if a course has a challenge exam. Fees are non-refundable.
Timeline for completion
Students enrolled in a certificate program must complete all required courses within five years to be eligible for a certificate. Students enrolled in a diploma program must complete all required courses within seven years to be eligible for a diploma.
Reviewing course grades
Review your grades online by logging into mySAIT.ca with your nine-digit Student ID number and your six-digit PIN. Select the myStudent tab, Student Records and then Final Grades to see your final course mark or Grade Detail to see a breakdown of assignments in your course. For further information regarding this process, please contact the Office of the Registrar.
A student may appeal a grade in any course within 30 calendar days of the final exam at a fee of $100. The Grade Appeal form is available from mySAIT.ca. For details on how to appeal, please visit Academic and Institute Regulations page.
A transcript is a complete and unabridged academic record of achievement at SAIT. If you attended classes at SAIT after 1995, you have the option to order your official transcript through mySAIT.ca. Simply login, click on the myStudent tab, then select Student Records. If you attended classes at SAIT before 1995, please complete a Transcript Request Form (.pdf ) and forward it to the Office of the Registrar.
Goods and services tax (GST)
The Federal Goods and Services Tax may be included in the tuition fee where applicable. Many courses are GST exempt.
Income tax receipts (T2202A)
T2202A tax forms are available in February each year (only online) at mysait.ca.
NSF (non-sufficient funds)
Students whose cheques are returned due to "non-sufficient funds" will be charged $30 and placed on a cash only basis for three (3) years from the date of the cheque. "Cash only" means cash, money orders, certified cheques, debit cards, VISA and MasterCard.