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Research Ethics Board

SAIT's Research Ethics Board (REB) promotes and facilitates the conduct of research in ways that respect the dignity and preserve the well-being of human participants.

Application portal

What is the Research Ethics Board?

SAIT's Research Ethics Board (REB) approves, rejects, proposes modifications to, or terminates any proposed or ongoing research which is subject to REB review in order to protect human research participants. The REB's analyses and decision-making is guided by the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (often referred to as the TCPS 2), created by the Canadian Institutes of Health Research (CIHR), the Social Sciences and Humanities Research Council of Canada (SSHRC) and the Natural Sciences and Engineering Council (NSERC).

The Terms of Reference for the REB can be found under AC.4.4.1 Research Requiring Ethics Review, Schedule A: SAIT Research Ethics Board.

‘Researcher’ as defined in AC.4.4.1 Research Requiring Ethics Review, is “any member of the SAIT community or any person external to the SAIT community who conducts or carries out research using SAIT resources and/or formally using members of the SAIT community as human participants. This includes but is not limited to researchers carrying out the scholarly activity, applied research, and/or research under the terms of a Cadmus Trades Teaching Chair award or a Cisco e-Learning Chair award.

If you are a researcher according to the above definition, you can find more information about if your project requires Research Ethics Board (REB) approval in AC.4.4.1 Research Requiring Ethics Review, B: Obtaining REB Approval.

See AC.4.4.1 Research Requiring Ethics Review, F. Review of Off-Campus Research and G. Review of Multi-Centered Research if your project will be conducted off-campus or at multiple sites.

  • Complete the online tutorial TCPS 2: CORE (Course on Research Ethics): This eight-module online tutorial takes approximately 4 hours to thoroughly complete. The REB suggests completing the tutorial before you complete your application in ROMEO as the content of the TCPS 2 should inform your application. When you finish the tutorial, you will be issued a certificate. Save a copy of your certificate to include in your application.

  • Submit a comprehensive application through the ROMEO management system. It is important to carefully include all required information and to work through each of the tabs in the system (project info, project team info, request for ethical review, attachments). The Request for Ethical Review tab has several sub-tabs (application guidance, project summary & details, methodology & recruitment, involvement of Aboriginals, consent, risks & benefits, confidentiality and anonymity, conflict of interest, compliance). Pay close attention to the yellow text boxes that mention attachments you should include such as sample interview or survey questions and your letter of consent.

To request ethical review for research being carried out on SAIT premises and/or involving SAIT faculty, staff and/or students, you must apply online through ROMEO. ROMEO is the online management system used at SAIT to manage human research ethics submissions.

ROMEO account sign-up:

  • Create a ROMEO Account.
  • Click Register.

  • Fill in the required information and click the Register button.

  • You will receive an email with a link to enter a new password.

  • Once you create a new password, log into ROMEO to start your application.

If you encounter any problems or need help with ROMEO, please email research.ethics.board@sait.ca.

The Research Ethics Board (REB) meets on the last Monday of each month, with the exception of July and August. Applications are not reviewed in July or August and any applications received after the June submission deadline will be held over to the September meeting. Your application must be submitted two weeks before the monthly meeting to allow adequate time for review. As per the SAIT Research Requiring Ethics Review Procedure AC 4.4.1, the REB shall make a decision no more than 45 days from the receipt of a properly completed application.

Proposal submission deadlines Research Ethics Board meeting dates
Sep 9, 2022 Sep 26, 2022
Oct 7, 2022 Oct 24, 2022
Nov 11, 2022 Nov 28, 2022
Nov 25, 2022 Dec 12, 2022
Jan 13, 2023 Jan 23, 2023
Feb 10, 2023 Feb 27, 2023
Mar 10, 2023 Mar 27, 2023
Apr 7, 2023 Apr 24, 2023
Apr 28, 2023 May 8, 2023
May 26, 2023 Jun 12, 2023
Jul (no meetings) Jul (no meetings)
Aug (no meetings) Aug (no meetings)
Sep 8, 2023 Sep 25, 2023
Oct 13, 2023 Oct 23, 2023
Nov 10, 2023 Nov 27, 2023
Nov 24, 2023 Dec 11, 2023
Jan 12, 2024 Jan 22, 2024
Feb 9, 2024 Feb 26, 2024
Mar 8, 2024 Mar 25, 2024
Apr 12, 2024 Apr 22, 2024
Apr 26, 2024 May 13, 2024
May 31, 2024 Jun 10, 2024
Jul (no meetings) Jul (no meetings)
Aug (no meetings) Aug (no meetings)
Sep 13, 2024 Sep 23, 2024
Oct 11, 2024 Oct 28, 2024
Nov 8, 2024 Nov 25, 2024
Nov 29, 2024 Dec 9, 2024
Jan 10, 2025 Jan 27, 2025
Feb 7, 2025 Feb 24, 2025
Mar 7, 2025 Mar 24, 2025
Apr 11, 2025 Apr 28, 2025
Apr 25, 2025 May 12, 2025
May 30, 2025 Jun 9, 2025
Jul (no meetings) Jul (no meetings)
Aug (no meetings) Aug (no meetings)

No, the Research Ethics Board (REB) must retain its objectivity by not assisting with research project planning or application preparation. If one of your colleagues is a member of the REB and you consult with them, they will be required to remove themselves from the review of your individual application due to conflict of interest concerns.

SAIT's Centre for Learning and Teaching (CLT) can consult with you about your research. Within CLT, Diane Janes (diane.janes@sait.ca) should be your first point of contact.

If your research is being conducted in partial fulfillment for an educational credential such as a Master's or Doctorate, your academic supervisor should be your primary resource.

Resources

Contact us

All inquiries for the Research Ethics Board should be directed to research.ethics.board@sait.ca.

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