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Academic Regulations


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Continuing education academic regulations
Distance education academic regulations and registration policies

Academic regulations

Students are resposible for familiarizing themselves with SAIT's Academic Regulations and Refun Policies. Visit sait.ca/policy

Auditing a course

A student may audit a course by declaring their intention at the time of registration. Full fees are paid. The student will participate in the course but will not be formerly evaluated on their performance. An "AUD" grade will appear on the student transcript and will not be changed to a letter grade or credit.

Prerequisites

Many higher level courses require knowledge of material covered in other courses. Prerequisites are used to ensure a student has the required background to successfully complete the course.

Recommended prerequisites

A suggested prerequisite is a success factor for taking the course for sequencing and skill building for the next level course. Bypassing a suggested prerequisite does not give credit for the course.

Special requirements

Special requirements such as certificates, license or special skills should be checked the first day of class. It is your responsibility to observe the prerequisites identified for a course. SAIT has the right to exclude from any class a student without prerequisites who cannot cope with course content or is slowing class progress. SAIT does not guarantee the academic success of any student in any program.

Withdrawal from a course

Students may withdraw from a course without academic penalty by submitting written notification to Student Services before 70 per cent of the course hours have been taught. Students who stop attending classes and do not follow official withdrawal procedures will be assigned a failing grade.

Course registration transfers

To transfer or change your registration from one session/course to another, Student Services must receive your request in writing before the course start dates. A minimum of three (3) working days notice must be received for courses of 18 hours or less. Transfers are based on course availability.

Reviewing course grades

Review your grades online by logging into mySAIT.ca with your nine-digit Student ID number and your six-digit PIN. Select the myStudent tab, Student Records and then Final Grades to see your final course mark or Grade Detail to see a breakdown of assignments in your course. For further information regarding this process, please e-mail advising@sait.ca.

Grade appeal

A student may appeal a grade in any course within 30 calendar days of the final exam at a fee of $100. The Grade Appeal form is available from mySAIT.ca . For details on how to appeal, please visit Academic and Institute Regulations page. 

Transcripts

A transcript is a complete and unabridged academic record of achievement at SAIT.

If you attended classes at SAIT after 1995, you have the option to order your official transcript through mySAIT.ca. Simply login, click on the myStudent tab, then select Student Records.

If you attended classes at SAIT before 1995, please complete a Transcript Request Form (.pdf ) and forward it to Student Services.

Residency requirements

Students may use up to a maximum of 50 per cent transfer credit towards a SAIT credential. Transfer credit includes any SAIT course previously used to obtain another SAIT credential.

Transfer credit

Credit may be granted for courses completed at other post-secondary institutions or for demonstrated equivalent experiential learning. The applicant must have achieved a minimum of "C" or 65 per cent. Some courses may stipulate a higher grade requirement. Education taken within a five to seven year time will be evaluated. Students must apply for credit at the Prior Learning Assessment and Recognition office in MC221 and will be required to submit a transcript, detailed course outline, including hours of instruction. PLAR credits granted will indicate a CR (Credit) on the transcript, which is not factored into the students GPA. Fees do apply. Granting of credit at SAIT should not be interpreted as acceptance by any other educational institution.

Challenge exams

Students who have completed a similar course at another postsecondary institute, or who have work experience directly related to course content, may choose to write a challenge exam. Please contact the Prior Learning Assessment and Recognition office for details. Fees do apply.

Declaring your part-time program

Students taking courses part-time through continuing or distance education should complete the program declaration form and indicate the program they are working towards. Students who declare their program will be able to see it reflected in mySAIT.ca and on their academic transcripts. Declaring a program will ensure that students are audited at the time of completion for the courses within their current certificate. Students also may be eligible for financial aid funding.

(Courses must be completed within five years to be eligible for a certificate.)

The Part-Time Continuing Education Studies Program Declaration Form can be printed from the Forms section of mySAIT.ca.

Program length

Students enrolled in a diploma program must complete all required courses within seven years to be eligible for a diploma. Students enrolled in a certificate program must complete all required courses within five years to be eligible for a certificate.


Distance education academic regulations and registration policies

Registration policies

Following are the general policies and guidelines for registering in distance education courses at SAIT

Cancellations

SAIT reserves the right to limit registration, cancel, postpone or combine courses, alter course content, dates or times, and substitute instructors. Full refunds will be issued for cancelled courses.

Refunds

If you are eligible for a refund you will receive a refund by:

  • Credit card if you paid your registration by credit card
  • Cheque if you paid your registration by cash, cheque, money order or debit
  • Credit invoice if you paid your registration through a company sponsor
  • ALLOW four - six weeks for processing.
  1. Tuition refund for distance education courses: Written notice of course cancellation must be received by Student Services before 25 per cent of the original course time has elapsed in order for a student to receive a tuition refund. Use the Distance Education Course Withdrawal form included in your course package. SAIT will retain: a minimum administration fee of $50 plus the shipping and handling fee charged on your order.
  2. For eCampusAlberta courses, SAIT will retain the $50 administration fee and the $25 technology fee.
  3. Course Materials: Please refer to the course package you received for information on whether or not you are eligible for a refund on unused materials. If you are eligible for a refund on unused materials, please return your materials to the Distance Education Office, Room NN204. Do not return course materials to Student Services.

Deadlines and extensions of time*

The time allotted for completing each course is detailed in the Course Descriptions. The course must be completed within this time period unless an extension of time is purchased for a fee of $150. An extension will increase the duration of the course by half the amount of the original time allowed. For example, a 32-week course will have an extension of 16 additional weeks. Requests for extensions must be purchased at least one business day prior to the course end date. Extensions cannot be purchased after a final grade has been awarded. Use the Distance Education Course Extension form (included in your course package). Fees for extensions are non-refundable.

* Note: Please refer to your course package for extension eligibility. Students enrolled in the GIS Applied Degree Programs are not eligible for course extensions.
Email Student Services or call 1.877.284.7248 to request an extension for a course.

Withdrawal from a Course

Students may withdraw from a course without academic penalty by submitting written notification to Student Services before 70% of the original course time has expired - a "W" grade will be awarded. Students who do not observe official withdrawal procedures will be assigned an "F" or a failing grade. After 25% of the original course time has elapsed, there is no refund of course tuition.

Email Student Services or call 1.877.284.7248 to request withdrawal from a course.

Prerequisites

It is the student's responsibility to ensure the necessary prerequisites for a course have been met. SAIT does not guarantee the academic success of any student in any course or program.

Skills assessment

Students may be asked to demonstrate a certain level of knowledge before they are accepted into a program. Placement testing is designed to assess whether or not students possess the core competencies necessary to successfully complete first-year courses. Students who fail to display the designated competencies will be required to clear any deficiencies before registering for courses. Contact the relevant department for individual program requirements.

Advanced credit through Prior Learning Assessment and Recognition (PLAR)

Course credit may be granted to applicants who have completed equivalent education at a post-secondary institution or have sufficient previous work experience. The Prior Learning Assessment and Recognition (PLAR) office will evaluate the documents presented and determine credit eligibility.

Credit granted is indicated by a "CR" on the SAIT transcript and is not used in the calculation of the grade point average (GPA).

All credit applicants must complete the PLAR Credit Fees Assessment form and pay the PLAR Assessment Fee prior to the credit assessment. Please contat PLAR for details.

Application for course credit should be completed with the PLAR office prior to the Student Services Drop/Add deadline.

Credit for prior learning:

Students who attended a post-secondary institution and would like to obtain transfer credit please provide the following documents along with your completed Assessment form:

  • Copies of all post-secondary transcripts (minimum 65 per cent grade is required and courses must be completed within the past five to seven years to be eligible for credit).
  • Course outlines may be required for all courses for which a credit application has been submitted (calendar descriptions if the course outlines are unavailable).

Note: International transcripts and other documentation submitted for credit assessment must be signed and stamped by an official translator.

Course credit based on work experience and workplace training

Students who have significant experience in a particular field or have taken courses offered by non-educational organizations and would like to receive experiential credit, please complete the PLAR Credit Fees Assessment form and provide the following documents with your PLAR Credit Fees Assessment : resume, reference letters, verified training, job descriptions and samples of relevant work.

Note: PLAR may not be able to offer course credit for work experience obtained outside of Canada.

PLAR credit fees

  • $125.00 per program for Canadian post-secondary transfer credit
  • $150.00 initial fee for international post-secondary transfer credit plus $150.00 per each additional course credited
  • $150.00 initial fee for work experience credit plus $150.00 per each additional course credited

Partial course credit

Some SAIT courses are eligible for partial credit from sources outside of a particular SAIT program. In selected courses where full credit is not granted, and the student has demonstrated competency in at least 50 per cent of the course objectives, the student may apply for partial credit. The student will be required to register in the course and consult with the instructor at the beginning of instruction. Full course fees apply.

Note: If the student is not successful in completing the learning contract, the transcript will reflect an "F" grade.

Declaring your part-time program

Some full-time programs are only partially available at a distance; this necessitates on-campus learning at a later date. A SAIT Application for Admission form must be completed and returned to Student Services to be processed when the student is ready to study on campus. Programs begin at different times of the year. The date by which a student must apply depends on the program start date. The recommended application times are as follows:

January intake: Applications are accepted starting Aug. 1 of previous year.  Selection begins November for high-demand programs.
May intake: Applications are accepted starting Nov. 1 of previous year. Selection begins March for high-demand programs.
September intake: Applications are accepted starting Nov. 1 of previous year. Selection begins March for high-demand programs.

 

Many of the courses delivered at a distance can be used towards a SAIT full-time certificate, diploma or applied degree. If you are considering one or more distance education courses for credit towards one of these credentials, please note that:

  • Entrance requirements vary by program. For distance students, all entrance requirements will apply upon application to a program
  • Program requirements may change. Contact the Program Coordinator for confirmation of course equivalency before commencing studies

Goods and services tax (GST)

The Federal Goods and Services Tax may be included in the tuition fee where applicable. Many courses are GST exempt.

Income tax reciepts (T2202A)

T2202A tax forms are available in February each year (only online) at mysait.ca .

Handling fees

Handling fees are mandatory and applicable whether the student picks up course materials or has them delivered. Please produce proof of tuition payment when picking up course materials. Handling fees are non-refundable and apply to all course registrations.

Handling fee per course:

  • In Canada: $19.50
  • In North America: $45.00
  • International: $75.00

NSF (non-suffecient funds)

Students whose cheques are returned due to "non-sufficient funds" will be charged $30 and placed on a cash only basis for three (3) years from the date of the cheque. "Cash only" means cash, money orders, certified cheques, debit cards, VISA and Mastercard.

Holiday closures

SAIT is closed on all statutory holidays. Refer to the Dates to Remember page on the SAIT website for details.

Grades

Students can view their grades online any time, anywhere by accessing mysait.ca

Grade appeal

A student may appeal a grade in any course within 30 calendar days of the final class or examination for a fee of $100. Use the Grade Appeal form. For details on how to appeal, refer to the Academic and Institute regulations page.

Transcripts

A transcript is a complete and unabridged academic record of achievement at SAIT. Complete a Transcript request form and forward it to Student Services. A fee of $10 (GST included) is charged for each copy of the transcript and should accompany the request form. Transcripts will be mailed directly to the institution or agency requested. Student records are confidential; therefore, transcripts will only be issued on written authority of the student. Unofficial transcripts are available by accessing secure personal information through mysait.ca

Residency requirements

Students may use up to a maximum of 50per cent transfer credit towards a SAIT credential. Transfer credit includes any SAIT course previously used to obtain another SAIT credential.

Challenge exams

Students who have completed a similar course at another post-secondary institute or who have experience directly related to course content may choose to write a challenge exam. Contact the Student Services Department at 1.877.284.7248 to see if a course has a challenge exam. Fees are non-refundable.

Program length

Unless otherwise stated, students must complete all required courses in a certificate within five years and seven years for a diploma or applied degree.

Declaring a part-time program

Students taking courses part-time through distance education should declare the certificate they are working towards. The benefits for declaring are to ensure the proper credit is awarded for all courses taken towards the certificate. Student Financial Aid funding may be available (courses must be completed within five years to be eligible for a certificate).

  • New students - declaring will ensure you are audited for the courses within the current certificate
  • Students who have started courses within a certificate program - these courses will be applicable towards the certificate that was in existence at the time of completion of the first course

Student loan funding

Students who are granted experiential or transfer credit for SAIT courses should be aware that they must still be enrolled in a full-course load to qualify for provincial and federal student loans and grants. Alberta Student Finance requires that students be registered in 60 per cent of a full course load to remain eligible for financial assistance. Check with SAIT's Student Services Department at 403.284.7248, regarding the number of credit hours required in a specific program to maintain eligibility.
Any credit granted is applicable to the SAIT program the student is enrolled in and does not necessarily apply if the student changes or transfers programs.

Student scholarships

Visit the Student Awards Guide to find the application and corresponding checklist. There will be general awards available with deadlines in early September and December.

The Student Award Guide will be created during the summer  along with a new application, feel free to check our web site for new developments some time in August.